Manage your Calendar Using Omnissa Workspace ONE Boxer for Android

Using the Calendar tab on your Workspace ONE Boxer, you can create, view, and manage the calendar events.

You can synchronize the Workspace ONE Boxer calendar by enabling the Sync Calendar option in Boxer Settings > Accounts > Exchange > Sync Calendar.

Create a Calendar Event

To create a calendar event, either double-click or long-press on any random time displayed on the calendar screen. You can also use the Add icon to create an event and enter the event details in the New Event screen.

View Calendar Event

You can search for any calendar event by title, location, and attendees. To view the event details, tap on the event. You can take action on your event using the following options:

Options	Descriptions
Email attendees	You can send an email only to the organizer or to all attendees including the organizer.
Forward event	Forward an event to another user or recipient. While forwarding an event, you are presented with a compose email screen with event details already present, where you can add recipients.
Yes	Accept an event.
No	Decline an event.
Maybe	If you have conflicting events, tap and propose a new time and date to the event organizer.

You can select one of the following ways to respond to your sender:

• Respond with comments – Takes you to the email compose screen with space for adding comments before sending email.
• Respond without comments – Sends response with default comments.
• Do not send a message.

Set up Reminders for a Calendar Event

You can add reminders to an event or edit a reminder. To set up reminders, perform the following steps:

1. Navigate to the Calendar tab.
2. Click any calendar event.
3. Edit the event.
4. On the Edit event window, you can either edit a reminder or add reminders.

View Event Color Categories

Multiple events can be scheduled in the calendar and tracking numerous such events can be a challenge. Using the color categories available in your Outlook desktop application, you can assign colors to your events and categorize them. These color categorizations help you easily identify and organize the events. You can also provide the name of your choice to your event categories. Workspace ONE Boxer displays the events with their assigned colors in the Agenda, Day, Week, and Month views.

Note: Workspace ONE Boxer displays the events with the colors only if your admin enables the Exchange Web Services (EWS).

Expand Calendar Views

Multiple meetings can be scheduled in the calendar and these meetings can be viewed in day and week views. When numerous long, short, or overlap meetings are viewed in the day and week views, it can be difficult to distinguish between the meeting time slots. You can use the pinch to zoom feature available on Workspace ONE Boxer to zoom in both the day and week views to have better clarity about the scheduled meetings.

Cancel and Delete an Event

If you are the event organizer, you can cancel the event and if you have received the event invite from an event organizer, then you can delete the event.

To cancel an event in the Workspace ONE Boxer application, go to the Calendar tab. Tap to open the event which you have scheduled, and click the pencil icon (Edit). In the Edit event page, click CANCEL EVENT which is present at the end of the screen. If you are an event attendee, then you need to click DELETE EVENT.

Dial into a Conference Call

You can dial a conference call without remembering the meeting ID directly from the Workspace ONE Boxer application. Upon tapping the conference number specified in the invitation, Workspace ONE Boxer dials the access code and connects you to the conference.

Send your Availability

Scheduling meetings with someone in another organization who has no access to your Workspace ONE Boxer calendar can be challenging. Avoid such back and forth emails when trying to plan meetings by using the Send Availability feature. This feature allows you to send your availability from the Workspace ONE Boxer's compose screen.

To send your availability, select the available date and time from the calendar view, by tapping the time you want. Upon selection, a box listing the selected dates and times is inserted to the email body.

Check Someone's Availability

Workspace ONE Boxer displays the availability status of the invitees when creating or editing an event. If you are the event organizer, tap Invitees and add people.

Note:

• Workspace ONE Boxer does not support previewing the recipient availability for events with duration less than 30 minutes.
• Workspace ONE Boxer does not support more than 20 recipients.
• If you are using email servers that do not support the status lookup feature, Workspace ONE Boxer displays Fetching availability is not supported by your email server message.

If you encounter any network errors when previewing the availability of recipients, Workspace ONE Boxer displays Issue while fetching availability message.

Propose and Accept New Meeting Time

If you are a meeting attendee, you can propose a new meeting time to the meeting organizer directly when responding to the meeting invite from within the invite email. Before proposing a new time, you can also view the availability of all invitees in your organization. As a result, you can choose the new time slot based on the availability of other invitees.

Note: To use this functionality, navigate to Settings > Advanced > Enable features and turn on the Propose new time feature flag.

If you are a meeting organizer, you can respond to a newly proposed time for a meeting invite with just a single tap. This action results in automatically sending the new meeting invite to attendees.

When a meeting attendee declines or tentatively accepts an invite and proposes a new time slot for a meeting, as a meeting organizer, you receive an email with a prompt that allows you to either accept or ignore the proposed time. Before sending a response, you can see your own availability at the proposed time slot. If you accept the proposed time, the meeting is automatically moved to the proposed time slot and new meeting invites are sent to all attendees. The attendees are prompted to respond to the new invite.

Add Multiple Calendars

You can add multiple calendars to the default calendar in Workspace ONE Boxer by turning on the Enable Device calendars option in Workspace ONE Boxer settings. When this option is turned on, events from your personal and local calendars are visible in Workspace ONE Boxer and events can be created in any of these calendars from within Workspace ONE Boxer. By default, this option is turned on in the application.

All the calendars are visible to you in distinct colors. You can also change the calendar color by tapping the EDIT icon and specifying the color you want to see. You can synchronize the Workspace ONE Boxer calendar by enabling the Sync Calendar option in Boxer Settings > Accounts > Exchange > Sync Calendar. You can also search for any calendar event by title, location, and attendees.

Add Attachments to Calendar Events

You can add attachments when you are creating a calendar event.

1. To enable the calendar attachments feature, tap the Enable new features from the notification bar and then select Proceed.
   • The back-end services are upgraded to support the calendar attachment feature and a resync is required to fetch your emails.
2. To add an attachment to your calendar event, select Add attachment. If enabled by your administrator, you can also view and download the attachments you receive as part of an invite.

Invitation Cards

Invitation Cards are displayed in emails containing calendar attachments.

These cards contain basic details of the events including title, time, location, recurrence information, and the reply options to send to the event organizer.

Upon receiving the invite, you can perform the following actions.

Icons	Definition
Accept	Accept your invites.
Maybe or Decline	If you have conflicting events, tap and propose a new time while replying to the event organizer.
	Perform necessary actions on the invite.
	Shows the event date and time details.
	Shows the event location.
	Shows the number of attendees.
	Shows your availability status for the event by displaying Free or Busy.
	Reply to send an attendance status to the event organizer.

Manage Delegate Calendar Using Workspace ONE Boxer

If you are granted the delegate access, you can modify your delegator's calendar and send and respond to meeting requests on behalf of the delegator. Based on the permission provided by your delegator, you can read, create, and modify their calendar.

Prior to managing your delegator's calendar, ensure that your delegator has granted you the access to the calendar.

Note: When delegating a calendar, a delegator can determine the level of access that the delegate must have to their (delegator's) calendar. Based on these permissions, the delegate can perform different actions on behalf of the delegator. Configuring permissions for calendar delegation depends on the Exchange setup that exists in the delegator's environment. For information about configuring permissions, the relevant Microsoft documentation can be considered as a reference.

To manage your delegator's calendar, perform the following:

1. Navigate to Boxer Settings > Add account > Add shared account > Select an account and add the delegator’s email account.

2. Refresh your inbox.

   If you are using an Office 365 account, you might see duplicate calendars on your calendar screen.

Note: Currently, Shared and Delegated calendars can be synced only manually.

To sync the calendar, navigate to the Calendar tab. At the top of the calendar view, click the vertical ellipsis (three dots), and click Refresh.

Manage Required and Optional Attendees in a Calendar event

You can mark each attendee as required or optional in a Calendar invite. For this capability, the Add Required and Optional Attendees check box must be enabled. This check box is an Advanced setting in your Workspace ONE Boxer. To turn off this capability, navigate to the setting and clear the check box. By default, the check box is selected.

As a result, the Required and Optional labels are displayed for each attendee in the Calendar invite. You can control this capability using the View Required and Optional Attendees check box, which is an advanced setting. By default, the check box is enabled and the labels are displayed. If you clear the check box, the labels are not displayed for each attendee and the behavior is according to earlier versions of Workspace ONE Boxer.